Unit4 Invoice Data Capture Service

Currently, 37% of organizations still issue paper invoice receipts

and 57% of invoice data continues to be entered manually.*

In the traditional invoice flow, to import an invoice an AP Clerk would need to manually:

1.	Download and organize documents
2.	Import the documents into the ERP system
3.	Input missing invoice information into the system

Now with the Invoice Data Capture Service, part of the Unit4 Invoice Management Experience, invoice registration can now be automated!

* Automation Trends Survey, The Association of Certified Accounts Payable Professionals (ACAPP), 2019

Utilizing Optical Character Recognition (OCR), and powered by the Microsoft Document Intelligence invoice model, our invoice data capture service accurately and efficiently extracts essential invoice details and uploads it to the ERP system.

By automating the data capture and validation processes, you can save time, minimize errors, and enhance cash flow.

The Invoice Data Capture service offers:

_^✓	Automated extraction of critical data fields from paper and digital invoices, including vendor information, invoice numbers, dates, and amounts.
_^✓	Seamless integration with Unit4 ERP to auto-register invoices using the extracted data.
_^✓	Reduced manual input for greater efficiency and fewer errors.

Key benefits of the Invoice Data Capture service:

_^✓	Fully integrated: Unlike standalone OCR tools, Unit4’s solution is embedded directly within our ERP system, ensuring smooth workflows without the need for third-party tools or maintenance efforts.
_^✓	User-friendly: Designed with Accounts Payable teams and Procurement managers in mind for easy adoption and streamlined usage.
_^✓	Cost-effective: Intelligent automation combined with ERP capabilities delivers optimal ROI while driving operational efficiency.

^{Key features at a glance}

Features

AI-driven data extraction
Integrated workflow
Batch processing
Error management interface
Seamless ERP integration

Benefits

Accurate, automated invoice processing
No need for third-party systems
Handle multiple invoices quickly
Simplify correction and validation
One system for procurement and invoicing

Who benefits from this service?

Accounts Payable Clerks

Streamline daily activities with features such as:

Automated data extraction: Dramatically reduce the need for manual data entry.
Batch processing: Process multiple invoices efficiently at once.
Error correction tools: Effortlessly validate and adjust data within the ERP interface to ensure compliance and accuracy.

Heads of Procurement

Unlock strategic improvements, including:

Cost optimization: Reduce operational expenses with an integrated OCR and automation solution.
Improved oversight: Access precise data for better budgeting and supplier relationship management.
Simplified compliance: Ensure invoice processing aligns with payment terms and organizational standards.